What Should I Pack Each Day?:

If you decide to opt out of the snack/lunch option you will need to provide your child with a morning and afternoon snack, and a healthy bagged lunch. Please also note we are a peanut free camp. A water bottle. It's important to stay hydrated throughout the day. Weather appropriate clothing. We go outside in all weather conditions — rain or shine! Sunscreen.

Cancellation Policy:

Notification must be received in writing (via email at tizsak@ywcasaskatoon.com) no later than 72 hours prior to the start of your camp session in order to receive a refund. Session transfers must be completed at least one week prior to the session start date.

Absence from camp:

No discounts or refunds are issued for missed days.

Authorized pick-up list:

You are required to notify YWCA staff if someone other than the primary parent/caregiver given at registration will be picking up your child. If this person is unknown to the staff, they will be required to show photo identification.

Late pick up:

We expect that all children are picked up on time, respecting our staff’s work schedules and personal commitments. Late pick-ups may result in additional charges of $1/minute per child and/or withdrawal of services.

Failure to pick up:

If a child is not picked up by closing time, staff will contact parents/guardians and/or emergency contacts. If after 30 minutes staff are unable to contact parents/guardians or emergency contacts, staff will call the Ministry of Children and Family Development, who will take your child into care until you can be located.

Medication:

Staff may administer medication if your child is on a strict medication schedule. Prescription medication must be in the original container stating the child’s name, dosage and time to be given, and a consent form must be completed. Nonprescription medications require a consent form signed by a doctor.

Illness:

It is important to prevent the spread of infectious diseases to other children and staff. As such, when your child is vomiting, has diarrhea or a fever of 38 degrees Celsius or higher (100 degrees Fahrenheit), we require your child to stay home. If your child develops symptoms or a temperature of 38 degrees Celsius (100 degrees Fahrenheit) while at camp, staff will contact you to request your child be picked up. Your child must be symptom-free for a period of 24 hours prior to returning to camp.

Personal effects:

The YWCA is not responsible for any personal items/articles that are brought, used or left at our programs or facilities. Any items left at camp will be donated after Sept. 3.

Duty to report:

We are required by law under the Child, Family and Community Services Act to report any disclosures, suspected child abuse and neglect to the appropriate authorities for investigation. Our responsibility is to report suspicions or disclosures, not to determine if abuse has occurred. Investigations are the responsibility of the Ministry of Social Services, Child and Family Programs and/or the police, and they are responsible for contacting the parent/guardian.

Withdrawal of Service:

In some situations, it may be necessary for the YWCA to withdraw services. However, we will make every attempt to work with the family to resolve the issue to the mutual satisfaction of all parties, provided that the arrangement does not compromise the mission and values of the YWCA, put staff, the child or other participants at risk. Situations are dealt with on an individual basis, taking into account the specific needs and circumstances of the family and camp. The following situations may be considered cause for terminating care:

· Inappropriate conduct including harassment, threatening behaviour, or violent acts toward staff, children, or other families involved in the camp.

· Behavioural concerns (the YWCA does not have the resources to deal effectively with a child whose behaviour requires ongoing significant intervention, such as persistent unprovoked physical violence, persistent bullying, verbal harassment, or unauthorized departure from the group).

· Unresolved custody issues (if a family’s custody issues result in ongoing conflicts at camp or with staff).

· Ongoing late pick-ups.

· Non-payment of fees.

· When a family’s requests cannot be accommodated, as they conflict with the principles, policies, and procedures of the YWCA.

At the YWCA we want to provide your child with safe food options that ensure your child is getting the correct nutritional needs. By enrolling in the paid meal plan, my child will receive meals/snacks in the food option area. Meals will be prepared in accordance with general food safety guidelines and any dietary restrictions provided


The camp staff will make reasonable efforts to accommodate dietary restrictions and food allergies. However, I understand that cross-contamination or unintended exposure to allergens may still occur. I acknowledge that it is my responsibility to provide accurate allergy and dietary information and that the camp cannot guarantee a completely allergen-free environment. While the camp takes precautions, it cannot be held responsible for allergic reactions or dietary-related issues.


I have read and understand the terms of the camp’s food service. I consent to my child receiving the selected meals/snacks and acknowledge the camp’s policies regarding allergies and dietary needs.

By submitting this form, I confirm that all the information provided is accurate and complete to the best of my knowledge. I understand that any false or misleading information may affect participation in the Summer Camp.

I acknowledge that I am responsible for updating the camp organizers if any details change.